· Planning

· Organising

· Staffing

· Directing

· Controlling

Planning is deciding in advance what to do, how to do it, when to do it, and who is to do it.

WHY IS PLANNING IMPORTANT

· A plan is useful in determining and documenting the resources needed to accomplish the target project.

· A plan assists in better using those resources in reaching the established goals.

· A plan assists in foreseeing som

· e of difficulties that are likely to occur.

· A plan can keep other people informed and updated if they join the organisation after a program, project, or venture is under way.

STEPS FOR DEVELOPING A PLAN

· Establishing goals

· Developing planning assumptions

· Collecting information

· Identifying and appraising alternatives

· choosing a course of action from alternatives

ORGANIZATION: The planned and intentional structure of roles or positions in an identified unit that seeks to achieve established purposes and objectives.

The purpose of organising is to make human effort productive and effective.

Formal and Informal

Span of control: The number of subordinates that a manager supervises. Narrow and Wide

FACTORS

· Task complexity

· Experience and maturity of the personnel

· Task relationships

STEPS IN ORGANIZING

· Identifying specific tasks or activities

· Grouping the tasks or activities

· Assigning resources and responsibilities

· Co-ordinating activities and relationships

STAFFING

Not hire a good person; hire a person who can meet the demands of the position.

JOB DESCRIPTION: a) Goals b) Job content (tasks/activities) c) Job formulation or job analysis d) job qualifications and e) job specifications

JOB ANNOUNCEMENT

· Position title

· Job specifications

· Minimum qualifications

· Education and special certification, required

· Closing date for applying

· Starting date of employment

· Salary and benefits

· How to apply

· Description of the community and organisation

DIRECTING (LEADING)

Decision making----

Motivation techniques

Communication

CONTROLLING

· Establishing measurable standards

· Measuring performance and accomplishment against the standards

· Revising or correcting variations from the standards when they occur

PRINCIPLES OF EFFECTIVE CONTROL

· Tailor controls to specific circumstances

· Use both subjective and objective means of evaluation

· Be flexible Be economical Aim to improve performance

PES 402 ADMINISTRATION & MANAGEMENT IN PHYSICAL EDUCATION PROGRAMS